St Dogmaels Memorial Hall Risk Assessment
Neuadd Goffa Llanduddoch / St Dogmaels Memorial Hall
Risk Assessment Template (for event leaders)
Club name:………………………..
Assessment carried out by: ………………….
Date of next Review:………........
Date assessment was carried out:………………
| What are the hazards? | Who might be harmed and how? | Reasonable measures- short, measurable, attainable, realistic , targets | Who needs to carry out actions | When is the action needed by | Done |
| Possible risk of contamination due to group event | E.g. activity participants | E.g. Masks worn unless drinking refreshments. Temperature to be taken with a suitable device on entry | E.g. Group leader to advise all participants of safety measures | Start of each activity | |
| Continue to gather user information | E.g. activity participants | Track and Trace kept updated at each session | Group leader | Start of each activity | |
| Possible risk of contamination to hall users | E.g. activity participants | Hand sanitisers available Social distancing rules & use one way system Own kettle, cups etc brought in for use with refreshments Only two designated people to enter kitchen |
All participants | Before, during and at end of session | |
| Ventilation | E.g. activity participants | Windows and doors open for increased ventilation | Group leader | Start and finish of session | |
| Covid 19 – hall users | All hall users | Designated people set up and clean before/after each session |
Please note: Please use the above as an example of how to complete your own risk assessment. Please adapt for your own activities. Keep your Risk assessments manageable. Keep to short comments. Complete Risk Assessment before activity begins and pin to notice board in the hall. Particular clubs may have their own Risk Assessments- please use these if available and pin to the notice board before your activity commences.
There is no need to repeat the assessment each time you hold a regular session. Please up date if required or if new guidance is provided.
More information on managing risk: www.hse.gov.uk/simple-health-safety/risk/
St Dogmaels Memorial Hall Risk Assessment Template (for event leaders)
Neuadd Goffa LLandudoch/St. Dogmaels Memorial Hall Risk Assessments
The Memorial Hall Committee have carried out a full risk assessment of the village hall to manage any risks to those who use the hall and those who are involved in its maintenance and upkeep. All hall users have responsibility for their own health and safety but the risk assessments will help highlight issues to be aware of in the different areas of the hall. Guidance was checked on the HSE website (www.hse.gov.uk) and the risk assessment template provided here for community halls was used. The risk assessments have been discussed with the Memorial Hall Committee and any amendments made from individual’s expertise in the different areas covered. Further amendments will be made as necessary. First aid kits are provided and an accident book maintained to record any accidents that occur. Postcode if needed is SA43 3ES.
Copies of the risk assessments are available above (www.st-dogmaels.co.uk) to anyone doing maintenance or using the hall. Regular and occasional users of the Hall are required to acknowledge their awareness of this when hiring the hall.
Risk assessment template for St. Dogmaels Memorial Hall.
Assessment carried out and reviewed by: St Dogmaels Management Committee
Date of next review: October 2026 Date assessment was carried out:01 October 2025
| What are the hazards? | Who might be harmed and how? | What are you already doing to control the risks? | What further action do you need to take to control the risks? | Who needs to carry out the action? | When is the action needed by? | Done |
| The Car Park and Outside areas | ||||||
| Slips and Trips |
All users Injuries such as bruising, fractures or head injuries |
1. Clearing of any rubbish and debris 2.Paths, paved areas and ramps around the building to be maintained |
Committee to do regular visual checks. External lighting Check salt bin is filled in preparation for icy conditions |
Management Committee | Regular checks made | |
| Collisions |
All users Injuries such as bruising, fractures or head injuries to pedestrians Damage to vehicles |
1.Limit car parking area to Hall Users only 2. All drivers and pedestrians to be aware of other users 3. Meithrin leaders to ensure parents supervise children closely in car park |
Maintain signage re parking | Management Committee | ||
| Emergency Vehicle Access | All users Casualties could deteriorate as appropriate help will not be able to access the hall Fire spread | Hirers to ensure routes to hall are kept clear for emergency vehicle access |
Add to Hirers Terms and Conditions
Yellow cross hatch to be added at main doors. |
Booking Secretary And Committee Members |
November 2025 | |
| Lighting |
All users Injury caused by unseen obstacles, kerbs etc |
1)Sensor lights outside main entrance doors 2)Emergency lighting in the hall | Check walking route is well lit for users accessing the hall on foot Check emergency lighting monthly | Management Committee | Regular checks made | |
| Fire |
All users Burns, smoke inhalation and loss of life |
1)Fire Risk Assessment completed 2) Fire extinguishers regularly checked 3) Fire signage 4) Meithrin to conduct fire drills according to the Hire Agreement |
Details of fire exits and muster points to be displayed in the Hall | Management Committee | Regular checks made |
|
| Main Hall and Meeting room | ||||||
| Moving heavy items e.g. stacks of chairs, tables, play equipment such as Table Tennis tables etc. |
All users Back injuries, sprains and strains |
1)Test moving the object with foot or hand before lifting it to assess the weight 2)Heavier items may need two people to lift them or chair carrier 3) Ensure your route is clear of trip hazards before lifting items 4)Use the correct lifting techniques – see guidance sheet 5) Items over 10 Kg need to be lifted by two people or using the sack barrow/chair carrier. |
Source manual handling leaflet and display Chair carrier to be stored in storage room.
|
Secretary | Regular checks made | |
| Slips and trips |
All users Injuries such as bruising, fractures or head injuries |
1)Ensure all areas within the room are kept clear of trip hazards 2) Shower areas are at risk 3)Paper towels are available in kitchen and bathrooms to clear up spills 4) Broken glass to be cleared and put in the glass recycling bin |
Anti slip floor surface installed in shower areas
Conditions of hire state that all spills and broken glass should be dealt with immediately Maintenance team to do regular visual checks.
|
Secretary to source appropriate leaflet Management Committee |
November 2025
Regular checks made |
|
| Disorderly Behaviour |
All users Cuts, bruises and other injuries |
1.Monitor entry numbers for large events. 2.Committee members to act as stewards 3. Alcohol sales to be refused when necessary 4. Committee members to outline confidently why the behaviour is inappropriate and should stop 5.Ask the offender/s to leave the premises 6. Notify the police |
Contact emergency numbers to be in displayed in kitchen | Management Committee | November 2025 | |
| Fire |
All users Burns, smoke inhalation and loss of life |
1)Fire Risk Assessment completed 2) Fire extinguishers regularly checked 3) Fire signage |
Details of fire exits and muster points to be displayed in the Hall | Management Committee | Regular checks made | |
| Electrocution |
All users Burns, loss of life |
Ensure Electrical safety check is performed as required Ensure PAT testing done annually Regular checks for faults to sockets etc Keep fuse boxes behind locked door Child proof sockets covers to be used by groups with children
|
Maintenance team to do regular visual checks
Conditions of hire include
3rd party appliances |
Management Committee | Regular checks made | |
| Infectious diseases e.g. Covid |
All users General ill health |
Follow Covid protocols when advised | Secretary to keep up to date on announcements of infectious disease protocols and share information with all Hall users | Secretary |
|
|
| Unapproved Third party access | All Hall users |
1.Key safe 2. Ensure all users follow locking up procedures |
Secretary to ensure information is kept up to date Change key lock codes Conditions of hire provides precautions |
Secretary | ||
| Kitchen (adults only) | ||||||
| Slips and trips |
All users Injuries such as bruising, fractures or head injuries |
1)Paper towels and cleaning equipment to be provided for cleaning up debris and liquid on the floor 2) Storage provided to prevent items becoming obstructions
|
Cleaner to check area when cleaning | Cleaner | Regularly | |
| Electrical Appliances |
All users Burns, scolds and electric shock Crush injuries |
1) Appliances to be maintained in good working order 2) Worktop appliances (kettle, microwave) to be used towards the back of the worktop and leads kept away from the edge 3)No children to access the kitchen, sign on door |
Regular visual checks Door to the kitchen to be kept shut when children are in the hall |
Management Committee | Regularly | |
| Boiling water and hot food |
All users Burns and scolds, slips causing bruising and fractures |
1)Clear instructions on use of the cooking equipment 2) Temperature of hot tap water to be set at an appropriate level |
Fire blanket provided to action any potential fires in the kitchen Fire Risk Assessment completed |
Management Committee | Regularly | |
| Fire |
All users Burns, smoke inhalation and loss of life |
1)Fire Risk Assessment completed 2) Fire extinguishers regularly checked 3) Fire signage |
Details of fire exits and muster points to be displayed in the Hall | Management Committee | Regular checks made | |
| Emergency Exits and Evacuation | All users Unable to evacuate the building when needed |
1) Emergency exits to be kept clear at all times 2) Emergency lighting above exits in good working order 3) Ramps provided to ensure safe access for all users |
Add to Hirers Terms and Conditions Signage on Emergency exits |
All users
Management Committee |
Regular checks made | |
| Lighting | All users Collisions if unable to see obstacles |
1)Good lighting provided and maintained in all areas 2) Light in storage cupboard to be used when moving furniture and equipment in and out |
Emergency lighting should power supply fail | Secretary | Monthly check of lights | |
| Working at height |
Committee members Volunteers
Falls, bruising, fractures, head and other serious injuries |
1) Never work alone at height In the hall 2) Check the condition of ladders, scaffolding or other equipment to be used 3) Follow the instructions on how to safely use the equipment |
Check the condition of ladders and any other equipment stored at the hall | Management Committee | ||
| Falling Objects |
All Users Bruising and other injuries |
1) Any pictures, signage etc. to be securely fixed to the walls. 2) Condition of blinds and curtain rails to be checked regularly 3) Decorations used in the hall to be lightweight and secured in position 4} Stage lighting and scenery structures to be inspected |
Before large events general check of stage lighting and other structures
Gates on stage to prevent child access |
Management Committee | ||
| First Aid Provision | Records of any injury or administering of first aid should be made |
1) First Aid boxes are provided in the kitchen 2) An accident book is maintained |
The Accident Book will be checked at a full committee meeting as necessary. Any concerns will be followed up | Committee members | ||